Emergency Management Resource Guide

More so now than ever before, schools are faced with ongoing challenges. They must be prepared for a wide-range of emergency situations from natural disasters to threats of violence. Although schools may have established procedures for dealing with many emergency situations, many do not have these protocols collected in a coordinated, concise manner that are reviewed annually. The 2016 revision of the Emergency Management Resource Guide (full text pdf) is designed to assist during the planning stage both at the school and district levels.

• Emergency Management Resource Guide (pdf -complete guide) has forms with fillable fields for schools to type their information into and save or print as needed.
• Pull-Out Sections from the Guide with Specified Fillable Forms
  (to print a specific form under pages-deselect all; and list page number)
• District Plan (pdf) - Forms include:
  District Support Team Emergency Numbers,
  Local / Regional Emergency Response Numbers,
  Potential Hazards (Part 1), and Potential Hazards (Part 2)
• School Plan (pdf)  - Forms include:
  Cover Page for School-Centered Plan,
  Staff Skills Inventory,
  Emergency Response Team Assignments,
  Teacher Survey Students Needing Assistance,
  Students Needing Special Assistance: Master List,
  Classroom and Building "Hazard Hunt",
  Classroom and Building "Hazard Hunt": Master List,
  Assembly Area Outdoors for Standard Evacuation,
  Off-Site Evacuation Location: Walking Distance,
  Off-Site Evacuation Location: Requiring Transport,
  School Accountability and Release,
  Schedule for Emergency Operations Training, Drill Schedule and Log, Emergency Team "Toolbox"
• Emergency Protocols (pdf) - Forms include:
  After Action Report / Improvement Plan,
  Accidents at School,
  Aircraft Crash Emergency, Allergic Reaction,
  Assault, Bloodborne Pathogens / Infectious Substances,
  Bomb Threat / Terroristic Threatening, Post Bomb Threat Report
  Bus Accident, Chemical Material Spill,
  Cyber / Electronic Threat, Death or Serious Illness,
  Earthquake, Fire, Gas Leak,
  Hostage Situation / Kidnapping, Infectious Diseases,
  Missing Person, Poisoning, Rape / Sexual Abuse, Suicide,
  Active Threat Response,
  Assessment of Threat (8 page section), Threat of Harm,
  Weather Related Emergency
• Recovery (pdf)
  Key Components of Recovery
  General Strategies for Follow-up to Emergencies/Critical Incidents
  Critical Incident Stress Management
  Teachers Helping Children After a Critical Incident
  Information Sheet to Share with Parents
  Disasters and Their Effects
  Understanding Age-Appropriate CISM Interventions
  The Talking Method and the Drawing Method
  Classmate Tragedy
  Caring for the Care Provider
  Suggestions for Students Attending a Visitation or a Funeral
  Memorials
  Suicide
• Appendices (pdf) - Forms include:
  Appendix A: Crime Prevention Through Environmental Design CPTED Principles Checklist for Kentucky Public Schools,
  Appendix B: Generic School District Emergency Operations Plan,
  Appendix C: School Lockdown Planning Discussion Points,
  Appendix D: Kentucky Department of Education Guidance For: Senate Bill 8/House Bill 354 Emergency Management Planning For Schools and Districts,
  Digital Assessment of Threat Forms

Emergency Management Resource Guide  (Word Doc -Sections)

For districts and schools to make this guide into a useable plan for their specific set of criteria and to address collected school safety data the following sections of the Resource Guide are provided in an editable Word doc format.

•   District Plan (Word doc)
•   School Plan (Word doc)
•   Emergency Protocols (Word doc)

School emergencies are unexpected, unpredictable, and can take many forms. When developing school safety plans, Emergency Response Teams develop protocols to address threats or hazards specific to their school. This quick and easy reference guide (flip chart) is for immediate response and is not a complete school safety plan. This quick reference guide uses FEMA's four categories of school related emergencies.

• Emergency Management Quick Reference Guide - downloadable epub (ebook) for quick access on mobile devices/tables
• Emergency Management Quick Reference Guide - (pdf) for printing purposes
• Emergency Management Quick Reference Guide - (Word) for printing purposes

Kentucky's current emergency plan law KRS 158.162, addresses the expansion of previous laws by requiring schools and districts to include community first responders in their emergency plans, and present an opportunity for review and refinement of current emergency and safety practices through continuous improvement. This expansion is a logical step taken after recent tragic events occurring in our nation's schools, ranging from intruders to tornadoes, and focus our attention once again on our goals and efforts to keep our students and staff safe.

KDE provides guidance through a brief outline pdf entitled Emergency Management Plan-Frequently asked Questions and a worksheet entitled Emergency Management Refinement Worksheet. Schools should review and refine their current Emergency Plan then share with their school council for adoption annually. Adoption by the school council must occur prior to completing assurances in CDIP and no later than November 1st.

The Kentucky Crime Prevention Through Environmental Design Checklist for school construction  is to be used in compliance with KRS 158.447.  This is now a part of the BG-1 process. It is designed to create open discussion among school district officials, board member and licensed design professionals (aka architects) when they begin planning for new construction or renovation projects in a school district.

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